The time study design logs only what the participant is doing at one moment in time. A random moment consists of one minute of work done by one employee, both chosen at random, from among all such minutes of work that have been scheduled for all designated staff statewide.
Selected participants in the random moment time study will receive one notice (1 days prior) to their randomly selected moment from claimingsystem@pcgus.com, which will contain a HYPERLINK (within the body of the email) that will automatically route the participant to their sampled moment.
If the moment is not completed, late notices will be emailed as follows from either claimingsystem@pcgus.com OR miaop@pcgus.com :
- 1 hour after the moment to the participant and it will contain the hyperlink.
- 6 hours after the moment to the participant and to the district representative and it will NOT contain the hyperlink.
- 24 hours after the moment to the participant and it will contain the hyperlink.
- 28 hours after the moment to the participant and to the district representative and it will NOT contain the hyperlink.
- 48 hours after the moment to the participant it will contain the hyperlink.
In accordance with the Centers for Medicare & Medicaid Services (CMS) reimbursement policy, some activities performed by medical professionals and Intermediate School District (ISD) staff in a school based setting are eligible for federal matching funds. These activities may be performed by staff with multiple responsibilities. CMS reimbursement requirements include the use of a random moment time study (RMTS) as a component of the Medicaid reimbursement methodology. The time study results are used to determine the amount of staff time spent on Medicaid-allowable activities. One statewide time study per staff pool is performed each quarter.
Staff pool lists (SPL) are updated by LEAs quarterly to reflect any additions, deletions or changes. All updates must be managed online. The links provided below will assist in making these updates.
- Michigan Online Staff Pool List Training - Login required
- PCG Online Site for Quarterly Staff Pool List Updates - Login required
AOP Only:
- Administrators
- Counselors
- Early Identification / Intervention Personnel
- Physicians Assistants
- Teacher Consultants
- Limited Licensed Speech-Language Pathologists - (who are not supervised by Licensed Speech-Language Pathologists)
- Psychologist - Michigan Department of Education (MDE) Certified school psychologists wo do not have a Michigan Department of Health & Human Services (MDHHS) License
- Social Worker - Limited Licensed Master's Social Worker who is not under the supervision of a Licensed Master's Social Worker
Direct Services:
- Audiologist
- Licensed master's level professional counselor (reference Bulletin Number: MSA 19-26)
- Limited licensed master's level professional counselor under the supervision of a licensed master's level professional counselor (reference Bulletin Number: MSA 19-26)
- Occupational therapist
- Orientation & mobility specialist
- Physical therapist
- Licensed psychologist
- Limited licensed master's level psychologist under the supervision of a licensed psychologist
- MDE-credentialed master's level school psychologist (reference Bulletin Number: MSA 19-26)
- Registered nurse
- Licensed practical nurse (reference Bulletin Number: MSA 19-26)
- Qualified school nurse, as defined by Public Act 269 of 1955 as amended (reference Bulletin Number: MSA 19-26)
- Certified nurse practitioner (NP) (reference Bulletin Number: MSA 19-26)
- Certified clinical nurse specialist (CNS) (reference Bulletin Number: MSA 19-26)
- Licensed master's school social worker
- Licensed master’s social worker (reference Bulletin Number: MSA 19-26)
- Limited licensed master’s social sorker under the supervision of a licensed master’s social worker
- Licensed master's level marriage and family therapist (reference Bulletin Number: MSA 19-26)
- Licensed speech-language pathologist
- Limited licensed speech-pathologists under the supervision of a licensed speech-language pathologist
- Board-certified behavior analyst (BCBA) (reference Bulletin Number: MSA 19-26)
- Board-certified assistant behavior analyst (BCaBA) under the supervision of a BCBA (reference Bulletin Number: MSA 19-26)
Targeted Case Management:
- A bachelor’s degree with a major in a specific special education area
- Coursework credit to equivalent to a major in a specific special education area
- Minimum of three years’ personal experience in the direct care of an individual with special needs
Personal Care Services (MISD & LEA Center Programs Only):
- Teacher Aides
- Health Aides
- Instructional Aides
- Program Assistants
- Trainable Aides
- Paraprofessionals
This document is comprised of only one section of the entire Medicaid Manual, specifically "School Based Services Random Moment Time Study".